Exhibitor Resources

Exhibiting at Solar Power New York is an investment, and we want you to get a big return. These resources will help make your job easier and get the most bang for your buck onsite. General information, dates, deadlines, and how to promote your participation can all be found on this page.


General Information

Registration

With your booth, you receive two complimentary staff passes for the event. In order to redeem your passes, you need to enter your unique promo code in the registration form. You will receive your code shortly after you sign your booth space contract. If you cannot remember your registration promo code, please contact Bridget Forier at bforier@sets.solar or 703-738-9463.

All other staff working the event must purchase a pass at the regular rate. Prices increase after November 9, 2017 at 11:59 pm PT. Note: There is only one pass type for this event. We do not sell exhibit only or one-day passes.

Badges can be picked up on Monday, December 11 from 8:00 am – 5:30 pm or Tuesday, December 12 from 7:30 am – 12:00 pm.

Register Now

Housing

Make sure to book your housing early, as discounted rooms in our housing block are limited. The housing deadline is November 20, 2017 at 11:59 pm eastern, or when the block sells out, whichever comes first.

Book Housing

Exhibition Location

The exhibits will be located in the Grand Ballroom at the New York Marriott at the Brooklyn Bridge, located at 333 Adams Street, Brooklyn, New York 11201.


Logistics

Booth Package

  • 10' x 6' space
  • Paper identification sign with company name
  • (1) 6' draped table
  • (2) chairs (provided by hotel)
  • (1) electrical outlet (provided by hotel)
  • (2) complimentary full conference registrations
  • Exhibitor listing on the event website and in the printed onsite guide (if booth space booked by November 13, 2017)
  • Access to the exhibitor marketing toolkit which houses promotional banners, a customer invitation letter template, and more

Vendor Information

Shipping

All exhibitors that are shipping to and/or from the venue are required to fill out the shipping form and review the guidelines. Please note that due to limited space, shipments should NOT arrive any earlier than three (3) days prior to the group’s arrival. Packages stored must be picked up within 24 hours of storage

Shipping Form
Shipping Label

Move-In/Move-Out*

Move-in: Sunday, December 10 from 3:00 pm – 5:00 pm

Move-out: Tuesday, December 12 from 12:15 pm – 1:30 pm

*Your booth must be completely set by 8:30 am on Monday, December 11.

Booth Space & Design

Any solid object taller than 4 ft. must be placed in the back half (back 3 ft.) of your booth. There is a maximum booth height of 8 ft. A simple booth design, with items such as a branded tablecloth, a pop-up banner, promotional materials, etc. is highly recommended. If you have any questions, please contact Lesley Fondren at lfondren@sets.solar or 571-858-5861.

Security

The Grand Ballroom will be locked overnight; however, we highly recommend you lock or remove equipment from your booth when you are not present and overnight. Please refer to page two of the exhibitor contract you signed, to learn more about our liability terms and conditions.


Marketing Assets

Exhibitor Floor Plan and Search Tool

Map Your Show (MYS) is the official provider for the event floor plan and exhibitor search tool. Please log in and update your company profile, as this information is already public to attendees and will be published in the printed onsite guide. You can also make payments toward your booth, view advertising opportunities, and access leads and statistics generated through the online directory.

Go to the exhibitor dashboard

Exhibitor Marketing Toolkit

Promote your presence at the show and generate interest in your company using banners and the event logo, posting on social media, and sending out a customer invitation letter.

Start promoting your participation


Ready for the next step?

Bridget-Forier(165x165)
Contact Bridget Forier to find out more information about how to increase your visibility today!