Exhibitor Resources

Exhibiting at Solar Power New York is an investment, and we want you to get a big return. These resources will help make your job easier and get the most bang for your buck onsite. General information, dates, deadlines, and how to promote your participation can all be found on this page.

General Information


With your booth, you receive two complimentary staff passes for the event. In order to redeem your passes, you need to enter your unique promo code in the registration form. You will receive your code shortly after you sign your booth space contract. If you cannot remember your registration promo code, please contact Jessica Hill at jhill@sets.solar or 703-738-9463.

All other staff working the event must purchase a pass at the regular rate. Prices increase after November 7, 2018 at 11:59 pm PT. Note: There is only one pass type for this event. We do not sell exhibit only or one-day passes.

Badges can be picked up on Thursday, December 13 from 8:00 am – 5:30 pm or Friday, December 14 from 7:30 am – 12:00 pm.

Register Now


Make sure to book your housing early, as discounted rooms in our housing block are limited. The housing deadline is November 20, 2018 at 11:59 pm eastern, or when the block sells out, whichever comes first.

Book Housing

Exhibition Location

The exhibits will be located in the Grand Ballroom at the New York Marriott at the Brooklyn Bridge, located at 333 Adams Street, Brooklyn, New York 11201.


Booth Package

  • 10' x 6' space
  • Paper identification sign with company name
  • (1) 6' draped table
  • (2) chairs (provided by hotel)
  • (1) electrical outlet (provided by hotel)
  • (2) complimentary full conference registrations
  • Exhibitor listing on the event website and in the printed onsite guide (if booth space booked by November 9, 2018)
  • Access to the exhibitor marketing toolkit which houses promotional banners, a customer invitation letter template, and more

Vendor Information


All exhibitors that are shipping to and/or from the venue are required to fill out the shipping form and review the guidelines. Please note that due to limited space, shipments should NOT arrive any earlier than three (3) days prior to the group’s arrival. Packages stored must be picked up within 24 hours of storage

All packages must be clearly labeled with the following information:

New York Marriott at the Brooklyn Bridge
333 Adams Street
Brooklyn, NY 11201
c/o Geri Silveira x.6539
Shipper’s Name
Meeting Name: Solar Power New York
Meeting Dates: December 13-14, 2018
Date packages should be placed in room: December 13
Box 1 of ___

Shipping labels to show site also available here.

More information about shipping, including package handling fees available here


Move-in: Thursday, December 13 from 6:00 am – 8:00 am

Move-out: Friday, December 14 from 12:00 pm – 3:00 pm

*Your booth must be completely set by 8:00 am on Thursday, December 13.

Booth Space & Design

Any solid object taller than 4 ft. must be placed in the back half (back 3 ft.) of your booth. There is a maximum booth height of 8 ft. A simple booth design, with items such as a branded tablecloth, a pop-up banner, promotional materials, etc. is highly recommended. If you have any questions, please contact Jessica Hill at jhill@sets.solar or 703-738-9461.


The Grand Ballroom will be locked overnight; however, we highly recommend you lock or remove equipment from your booth when you are not present and overnight. Please refer to page two of the exhibitor contract you signed, to learn more about our liability terms and conditions.

Lead Retrieval

Please use this link to order lead retrieval for your booth through Convention Data Services.

Marketing Assets

Exhibitor Floor Plan and Search Tool

Map Your Show (MYS) is the official provider for the event floor plan and exhibitor search tool. Please log in and update your company profile, as this information is already public to attendees and will be published in the printed onsite guide. You can also make payments toward your booth, view advertising opportunities, and access leads and statistics generated through the online directory.

Go to the exhibitor dashboard

Exhibitor Marketing Toolkit

Promote your presence at the show and generate interest in your company using banners and the event logo, posting on social media, and sending out a customer invitation letter.

Start promoting your participation

Ready for the next step?

Solar Power Events(165x165)
Contact Jessica Hill to find out more information about how to increase your visibility today!