Exhibitor Resources

Exhibiting at Solar and Energy Storage New York is an investment, and we want you to get a big return. These resources will help make your job easier and get the most bang for your buck onsite. General information, dates, deadlines, and how to promote your participation can all be found on this page.


General Information

Registration

With your booth, you receive two complimentary staff passes for the event. In order to redeem your passes, you need to enter your unique promo code in the registration form. You will receive your code shortly after you sign your booth space contract. If you cannot remember your registration promo code, please contact Jessica Hill at jhill@sets.solar or 703-738-9463.

All other staff working the event must purchase a pass at the regular rate. Prices increase after October 30, 2019 at 11:59 pm PT. Note: There is only one pass type for this event. We do not sell exhibit only or one-day passes.

Badges can be picked up on Thursday, December 12 from 7:30 am – 5:00 pm or Friday, December 13 from 7:30 am – 12:00 pm.

Register Now

Housing

Make sure to book your housing early, as discounted rooms in our housing block are limited. The housing deadline is November 19, 2019 at 11:59 pm EST, or when the block sells out, whichever comes first.

Book Housing

Exhibition Location

The exhibits will be located in the Governor’s Ballroom at the Hilton Albany, located at 40 Lodge Street, Albany, New York, 12207.


Logistics

Booth Package

  • 10' x 6' space
  • Paper identification sign with company name
  • (1) 6' draped table
  • (2) chairs (provided by hotel)
  • (1) electrical outlet – Electrical Opt-in form must be completed to receive electrical
  • (2) complimentary full conference registrations
  • Exhibitor listing on the event website and in the printed onsite guide (if booth space booked by October 28, 2019)
  • Access to the exhibitor marketing toolkit which houses promotional banners, a customer invitation letter template, and more

Vendor Information

Shipping

All exhibitors that are shipping to and/or from the venue are required to review & follow the guidelines below. Please note that due to limited space, shipments should NOT arrive any earlier than three (3) days prior to the group’s arrival. Packages stored must be picked up within 24 hours of storage.

All packages must be clearly labeled with the following information:

Shipper’s Name
Company
Solar and Energy Storage New York
Meeting Dates: December 12-13, 2019
c/o Peter Sequeira
Hilton Albany
40 Lodge Street
Albany, NY 12207

Box 1 of ___

Shipping labels to show site also available here.

Move-In/Move-Out*

Move-in: Wednesday, December 11 from 3:00 pm – 6:00 pm

Thursday, December 12 from 6:00 am – 8:00 am

Move-out: Friday, December 13 from 11:00 am – 2:00 pm

*Your booth must be completely set by 8:00 am on Thursday, December 12.

Booth Space & Design

Any solid object taller than 4 ft. must be placed in the back half (back 3 ft.) of your booth. There is a maximum booth height of 8 ft. A simple booth design, with items such as a branded tablecloth, a pop-up banner, promotional materials, etc. is highly recommended. If you have any questions, please contact Jessica Hill at jhill@sets.solar or 703-738-9463.

Security

The Governor’s Ballroom will be locked overnight; however, we highly recommend you lock or remove equipment from your booth when you are not present and overnight. Please refer to page two of the exhibitor contract you signed, to learn more about our liability terms and conditions.

Lead Retrieval

Please use this link to order lead retrieval for your booth through Convention Data Services.


Marketing Assets

Exhibitor Floor Plan and Search Tool

Map Your Show (MYS) is the official provider for the event floor plan and exhibitor search tool. Please log in and update your company profile, as this information is already public to attendees and will be published in the printed onsite guide. You can also make payments toward your booth, view advertising opportunities, and access leads and statistics generated through the online directory.

Go to the exhibitor dashboard

Exhibitor Marketing Toolkit

Promote your presence at the show and generate interest in your company using banners and the event logo, posting on social media, and sending out a customer invitation letter.

Start promoting your participation


Need Help?

Solar Power Events(165x165)
Contact Jessica Hill to find out more information on how to take full advantage of your exhibiting experience