Exhibitor Resources

Exhibiting at Solar and Energy Storage Northeast is an investment, and we want it to have a big return. These resources help to make your job easier and get the most bang for your buck onsite. General information, dates, deadlines, and how to promote your participation can all be found on this page.


Resources

Exhibitor Resource Manual

The Exhibitor Resource Manual contains important, comprehensive information regarding logistics, show requirements, vendors, deadlines, and booth rules and regulations. All exhibitors are expected to read the resource manual.

EXHIBITOR RESOURCE MANUAL

Exhibitor Service Kit

GES is the official general service contractor and exclusive provider for material handling/drayage, rigging, cleaning, and electrical. In the service kit, you can order booth furnishings and equipment; make arrangements for your shipment and material handling/drayage; learn about labor regulations and guidelines; and submit your Exhibitor Appointed Contractor (EAC) notice of intent and insurance.

Important Dates

A full list of deadlines will be available in Appendix A of the Exhibitor Resource Manual, but we have listed some important dates below.

Tuesday, May 4
GES: Advance shipments may begin arriving at the warehouse at 8:00 am

Tuesday, May 18
GES: Discount Deadline for orders received with payment by 5:00 pm

Monday, May 31
GES Advance Warehouse will be closed for Memorial Day

Thursday, June 3
GES: Last day for shipments to arrive at the warehouse without surcharges by 4:30 pm

Tuesday, June 8
Move-in from 2:00 pm – 6:00 pm

Wednesday, June 9
Move-in from 7:00 am – 9:00 am
Exhibit Hall open from 10:00 am – 6:00 pm

Thursday, June 10
Exhibit Hall open from 10:00 am – 2:00 pm
Move-out from 2:00 pm – 6:00 pm

Monday, June 14
Warehouse pick-up may begin at 8:00 am. EST

Wednesday, June 16
Last day exhibitors can pick up freight from warehouse. All materials must be picked up by 4:30 pm EST.

Mandatory Show Management Forms

Below is a list of mandatory forms that every exhibitor must submit. The deadline to submit forms is Tuesday, May 18, 2021.

Onsite Contact Information Form - required for all

Electrical Opt-In form - required if you WANT an electrical outlet

Exhibitor Liability Insurance Form - required for all

Booth Diagram and Hanging Sign Form- required if booth is over 400 sq. ft.

Furniture Package Opt-Out Request - required if you do NOT want booth furnishings

GES Credit Card Form - required if ordering anything from GES

GES Freight Service Questionnaire - required for all

Exhibitor Floor Plan and Search Tool

Map Your Show (MYS) is the official provider for the event floor plan and exhibitor search tool. Please log in and update your company profile, as this information is already public to attendees and will be published in the printed onsite guide. You can also make payments toward your booth, view advertising opportunities, and access leads and statistics generated through the online directory.


General Information

Move-In/Move-Out

Move-in: Tuesday, June 8, 2:00 pm – 6:00 pm / Wednesday, June 9, 7:00 am – 9:00 am

Move-out: Thursday, June 10, 2:00 pm – 6:00 pm

Registration

With your booth, you receive 2 complimentary full conference registrations and 5 customer passes per 100 sq. ft. of booth space purchased. In order to redeem your passes, you need to enter a unique promo code in the registration form. You will receive your codes shortly after you sign your booth space contract. If you cannot remember your registration promo codes, please contact Wes Sutler at wsutler@sets.solar or 703-738-9475.

All other staff working the event must purchase a pass at the regular rate. Prices increase after May 5, 2021.

Badges can be picked up on Wednesday, June 9 at 7:30 am – 6:00 pm, or Thursday, June 10 at 8:30 am – 1:30 pm in the Galleria.

Register Now

Housing

Make sure to book your housing early, as discounted rooms in our housing block are limited. The housing deadline is Monday, May 17 at 11:59 pm EST, or when the block sells out, whichever comes first. Please beware of Housing Poachers, as they are already contacting exhibitors. Please only arrange housing with the official housing block.

Please beware of Housing Poachers, as they are already contacting exhibitors. Please only arrange housing with the official housing block.

Book Housing

Exhibition Location

The exhibits will be located in the Grand Ballroom, Commonwealth Ballroom, foyers and the outdoor pavilion at the Westin Boston Waterfront, located at 425 Summer Street, Boston, Massachusetts, 02210. Specific questions regarding the exhibit hall, freight docks, and freight doors should be directed to GES at 800-801-7648. For more information about Boston, visit the city guide. For Covid-19 updates related specifically to the city, visit the Boston Convention & Visitors Bureau.


Logistics & Marketing Assets

Booth Package

8 ft. high blue back-drape and 3 ft. high blue side-drape (included for linear booths)

Paper identification sign with company name

(2) complimentary full conference registrations

(1) 6-foot table and (2) chairs

Basic electricity (power strip) – must opt-in

(5) guest passes, each including a complimentary expo only registration pass per 10x10

Exhibitor listing on the event website and mobile app

Security

All reasonable precautions will be taken to protect your equipment and displays during installation, show hours, and dismantling. The ballrooms will be locked overnight, however, Show Management, the General Service Contractor, and the exhibit facility management are not responsible for the safety of property from theft, damage by fire, accident, or other causes. All property of the exhibitor is understood to be under exhibitor control in transit to, from, and/or within the exhibit hall. Exhibitors are responsible for their own property and should lock or remove any equipment after-hours.

Shipping

Direct to show site shipments will not be accepted at the Westin Boston Waterfront. All exhibit materials must be sent in advance to the GES warehouse. Direct to exhibit site shipments will not be accepted at the Westin Boston Waterfront by GES. Any materials shipped to the Westin Boston Waterfront will be subject to additional fees from the hotel. Show Management is not responsible for any freight that is sent to the hotel. Please review the Exhibitor Service Manual for more information.

Vendors

Audio/VisualEncore

Internet: Westin Boston Seaport District

Lead Retrieval: Xpress Leads

General Service Contractor: GES

Exhibitor Floor Plan and Search Tool: Map Your Show

Booth Space & Design

Please refer to the Exhibitor Resource Manual for booth rules and regulations. If you have any questions, please contact Wes Sutler at wsutler@sets.solar or 703-738-9475.

Exhibitor Marketing Toolkit

Promote your presence at the show and generate interest in your company using banners and the event logo, posting on social media, and sending out a customer invitation letter.

View Toolkit


Take the Next Step!

Contact Wes Sutler to discuss exhibit opportunities!

wsutler@sets.solar
703-738-9475