Exhibitor Resources

Exhibiting at Solar and Energy Storage Northeast is an investment, and we want it to have a big return. These resources help to make your job easier and get the most bang for your buck onsite. General information, dates, deadlines, and how to promote your participation can all be found on this page.


Resources

Exhibitor Resource Manual

The Exhibitor Resource Manual contains important, comprehensive information regarding logistics, show requirements, vendors, deadlines, and booth rules and regulations. All exhibitors are expected to read the resource manual.

View Resource Manual

Exhibitor Service Kit

GES is the official general service contractor and exclusive provider for material handling/drayage, rigging, cleaning, and electrical. In the service kit, you can order booth furnishings and equipment; make arrangements for your shipment and material handling/drayage; learn about labor regulations and guidelines; and submit your Exhibitor Appointed Contractor (EAC) notice of intent and insurance.

Important Dates

A full list of deadlines will be available in Appendix A of the Exhibitor Resource Manual, but we have listed some important dates below.

  • Wednesday, January 15 – GES: Advance shipments may begin arriving at the warehouse at 8:00 am PT.
  • Tuesday, January 28 – GES: Discount Deadline for orders received with payment by 5:00 pm PT.
  • Thursday, February 13 – GES: Last day for shipments to arrive at the warehouse without surcharges by 2:30 pm PT.
  • Tuesday, February 18 – Move-in from 2:00 pm – 6:00 pm
  • Wednesday, February 19 – Move-in from 8:00 am – 10:00 am
  • Wednesday, February 19 – Exhibit Hall open from 10:00 am – 6:00 pm
  • Thursday, February 20 – Exhibit Hall open from 10:00 am – 2:00 pm
  • Thursday, February 20 – Move-out from 2:00 pm – 5:00 pm
  • Wednesday, February 26 – Warehouse pick-up may begin at 7:00 am.
  • Thursday, February 27 – Last day exhibitors can pick up freight from warehouse. All materials must be picked up by 3:30 pm.

Mandatory Show Management Forms

Below is a list of mandatory forms that every exhibitor must submit. The deadline to submit forms is Monday, January 20, 2020.

Exhibitor Floor Plan and Search Tool

Map Your Show (MYS) is the official provider for the event floor plan and exhibitor search tool. Please log in and update your company profile, as this information is already public to attendees and will be published in the printed onsite guide. You can also make payments toward your booth, view advertising opportunities, and access leads and statistics generated through the online directory.


General Information

Move-In/Move-Out

Move-in: Tuesday, February 18, 2:00 pm – 6:00 pm and Wednesday, February 19, 8:00 am – 10:00 am

Move-out: Thursday, February 20, 2:00 pm – 6:00 pm

Registration

With your booth, you receive (2) complimentary full conference registrations and five (5) customer invitations (expo only pass) per 100 sq. ft. of booth space purchased. In order to redeem your passes, you need to enter the unique promo code in the registration form. You will receive your code shortly after you sign your booth space contract. If you cannot remember your registration promo code, please contact Nina Sader at nsader@sets.solar or 703-738-9467.

All other staff working the event must purchase a pass at the regular rate. Prices increase after February 17, 2020.

Badges can be picked up on Wednesday, February 19 at 8:00 am – 6:00 pm or Thursday, February 20 at 8:00 am – 1:30 pm in the Commonwealth Ballroom Foyer.

Register Now

Housing

Make sure to book your housing early, as discounted rooms in our housing block are limited. The housing deadline is Monday, January 27 at 11:59 pm ET, or when the block sells out, whichever comes first.

Please beware of Housing Poachers, as they are already contacting exhibitors. Please only arrange housing with the official housing block.

Book Housing

Exhibition Location

The exhibits will be located in the Grand Ballroom and the Commonwealth Ballroom and foyers at the Westin Boston Waterfront, located at 425 Summer Street, Boston, MA 02210. Specific questions regarding the facility’s ballroom, freight docks, and freight doors should be directed to GES at 800-801-7648. For more information about Boston, visit the city guide.


Logistics & Marketing Assets

Booth Package

  • 8 ft. high green back-drape and 3 ft. high yellow side-drape (included for linear booths)
  • Paper identification sign with company name
  • (2) complimentary full conference registrations
  • (1) 6-foot table and (2) chairs
  • Basic electricity (power strip)
  • (5) guest passes, each including a complimentary Expo Only registration pass per 10x10
  • Exhibitor listing on the event website and mobile app

Security

The Grand Ballroom and Commonwealth Ballroom will be locked approximately 30 minutes after show close on the evening of Wednesday, February 19, and will be secured by the hotel after-hours. We will have security at the main entrance during move-in, show hours, and overnight in the foyer only.

Shipping

Direct to show site shipments will not be accepted at the Westin Boston Waterfront. All exhibit materials must be sent in advance to the GES warehouse. Direct to exhibit site shipments will not be accepted at the Westin Boston Waterfront by GES. Any materials shipped to the Westin Boston Waterfront will be subject to additional fees from the hotel. Show Management is not responsible for any freight that is sent to the hotel. Please review the Exhibitor Service Manual for more information.

Vendors

Audio/Visual & Electrical: Shepard AV
View more information and submit an order here.

Internet: The Westin Boston Waterfront
View more information and submit an order here.

Catering: The Westin Boston Waterfront
View more information and submit an order here.

Lead Retrieval: Xpress Leads
View more information and submit an order here.

General Service Contractor: GES
View the Service Kit.

Exhibitor Floor Plan and Search Tool: Map Your Show

Booth Space & Design

Please review the Exhibitor Resource Manual for the booth rules, starting on page 11. If you have any questions, please contact Nina Sader at nsader@sets.solar or 703-738-9467.

Exhibitor Marketing Toolkit

Promote your presence at the show and generate interest in your company using banners and the event logo, posting on social media, and sending out a customer invitation letter.

View Toolkit


Take the Next Step!

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Contact Nina Sader to discuss exhibit opportunities!

nsader@sets.solar
703-738-9467