Exhibitor Resources

Exhibiting at Solar Power Texas is an investment and we want it to have a big return. These resources are here to make your job easier and get the most bang for your buck onsite. General information, dates, deadlines, and how to promote your participation can all be found on this page.


General Information

REGISTRATION

With your booth, you receive two complimentary staff passes for the event. In order to redeem your passes, you need to enter your unique promo code in the registration form. You will receive your code shortly after you sign your booth space contract.

If you cannot remember your registration promo code, please contact Alex Caldwell at acaldwell@sets.solar or 703-738-9478.

All other staff working the event MUST purchase a pass at the regular rate. Note that there is only one pass type for this event. We do not sell exhibit only or one-day passes.

Badges can be picked up on:
Monday, June 24 | 7:30 am – 5:30 pm
Tuesday, June 25 | 8:00 am – 12:00 pm

HOUSING

Make sure to book your housing early, as discounted rooms in our housing block are limited. The housing deadline is Monday, June 3, 2019 at 11:59 pm CST, or when the block sells out, whichever comes first.

Book Your Room

EXHIBITION LOCATION

The exhibits will be located in the JW Grand Ballroom 5 at the JW Marriott Austin: 110 E 2nd Street, Austin, TX, 78701.

For more information about this extraordinary hotel and the city of Austin, visit our city guide.


Logistics & Marketing Assets

BOOTH PACKAGE

  • 10' x 6' space
  • Paper identification sign with company name
  • (1) 6' draped table
  • (2) chairs
  • (1) wastebasket
  • (2) complimentary full conference registrations
  • Exhibitor listing on the event website and in the printed onsite guide (if booth space booked by May 16, 2019)
  • Access to the exhibitor marketing toolkit which houses promotional banners, a customer invitation letter template, and more

BOOTH SPACE & DESIGN

Any solid object taller than 4 ft. must be placed in the back half (back 3 ft.) of your booth. There is a maximum booth height of 8 ft. A simple booth design, with items such as a branded tablecloth, a pop-up banner, promotional materials, etc. is highly recommended. If you have any questions, please contact Alex Caldwell at acaldwell@sets.solar or 703-738-9478.

SHIPPING

The hotel does have a business center to assist with shipping and mailing, but we highly suggest that exhibitors pre-print their shipping labels and schedule a pickup through their preferred carrier, such as UPS or FedEx.

To help ensure that your package arrives, please ship all items to this address:

Hold For Guest: Guest Name
c/o FedEx Office at JW Marriott Austin
110 E 2nd Street
Austin, TX, 78701
Solar Power Texas 2019
Box __ of ___

*Boxes and packages should not arrive at the Hotel more than two (3) days prior to the start of the event.

View Hotel Instructions and Shipping Fees

VENDORS

EXHIBITOR FLOOR PLAN AND SEARCH TOOL

Map Your Show (MYS) is the official provider for the event floor plan and exhibitor search tool. Please log in and update your company profile, as this information is already public to attendees and will be published in the printed onsite guide. You can also make payments toward your booth, view advertising opportunities, and access leads and statistics generated through the online directory.

Exhibitor Dashboard

MOVE-IN/MOVE-OUT

Move-in: Sunday, June 23, 1:00 pm – 5:00 pm and Monday, June 24, 6:00 am – 8:00 am

Move-out: Tuesday, June 25, 12:00 pm – 3:30 pm

*Booth must be completely set by 8:00 am on Monday, June 24.

SECURITY

The JW Grand Ballroom 5 will be locked overnight; however, we highly recommend you lock or remove equipment from your booth when you are not present and overnight. Please refer to the exhibitor contract you signed, to learn more about our liability terms and conditions.

Exhibitor Contract

EXHIBITOR MARKETING TOOLKIT

Promote your presence at the show and generate interest in your company using banners and the event logo, posting on social media, and sending out a customer invitation letter.

Start promoting your participation


Ready for the next step?

Alex-Caldwell
Contact Alex Caldwell to find out how we can help increase your visibility today!